Electronic logging devices (ELDs) are used by commercial motor vehicle drivers to automatically hours of service, driving time, capture vehicle engine data, miles driven, and movement.
They consist of a vehicle tracking device, mobile app, and fleet management software. An ideal ELD solution should conform to predetermined technical specifications, be FMCSA registered, and be manufacturer certified. ELD implementation helps you comply with the regulations meant to boost road safety while averting fatigue.
ELD implementation saves time and paper log costs in the trucking industry, increases record-keeping and inspections efficiency, prevents accidents, and saves lives. It also helps increase productivity and enhance performance. Here are tips for effective ELD implementation.
1. Partner with experts
Partnering with experts dedicated enough to help you with the ELD mandate and electronic HOS compliance allows you to achieve effective ELD implementation. The ideal ELD expert should have the knowledge and experience necessary to guide you and offer the support you need. They will coordinate the implementation activities and be your primary reference contact. The right ELD expert will know the needs you communicated during the sales process to ensure you get what you paid for. Technical support is also essential, so choose providers whose culture and priority are customer success.
2. Communicate the looming changes
Before initiating the ELD implementation process, communicating the upcoming changes helps you foster acceptance. Let all the concerned parties know in advance that you’ll be introducing new technology so they can be mentally ready. Explain the ELD benefits to them, why you’re implementing it, and the impact it will have on their work. To help introduce the new changes to your employees, let them attend ELD provider's events organized at your terminals.
3. Choose the suitable implementation period
Remember that implementing the ELD solution could take weeks or even months, so allocate enough time for a seamless transition process. Ideally, the best ELD implementation time should be during a less busy working period because the drivers and trucks will be available. This helps minimize its effects on your operations and allows you more control over the training and installation process.
4. Create an implementation schedule
You may wonder how long the ELD implementation process takes. The implementation time varies based on fleet size, available terminals, staff training, and unit installation. It may also depend on integration with dispatch software, payroll, and other software and the amount of data to be entered into the system, including trucks, driver profiles, and more. To ensure successful implementation, allocate enough time to the procurement process, including demos, and know the features you want in the ideal ELD solution for effective implementation.
5. Train the users
Training is an essential aspect of the ELD implementation process. Set aside enough time for the intended users to receive training and interact with the new work solution. Consider the drivers who will use the ELD solution daily as an electronic logbook to track their activities and workflow. Fleet managers and dispatchers will use the solution to track vehicles, check hours of service for better trip assignments, message the drivers, and more. The training provided should resonate with each user category application for successful implementation.
ELD implementation helps you improve fleet management compliance while ensuring road safety and enjoying all the ELD benefits. Use the above tips for effective ELD implementation.